Create and distribute minutes, documents, and other meeting materials easily. Improve the efficiency of governance by streamlining.
Board governance software helps trustees concentrate on what’s important, not the weeds of administrative tasks such as composing agendas for meetings, keeping track of RSVP responses, and assembling physical board packs. This is because it blends an array of intelligent tools on a single platform that simplifies everything from the creation of meeting materials to the production of detailed minutes of meetings and beyond.
A secure, cloud-based platform that allows directors to review and access all information in one location is the main characteristic of any board management software. This makes them more efficient since they don’t have the need to browse through long emails or go through physical books on board members.
Ideally, this will also provide the capability to create annotations and comments on documents and other documents. This enhances collaboration and provides a «single source» of truth that you can rely on in meetings.
The most effective software will come with a variety of integrated tools to support communication and collaboration in addition to the portal itself. These include video conferences platforms and calendar management tools, document management and storage software and electronic signature tools.
The last aspect is particularly important. The best solutions offer the highest level of security to safeguard data against hacking, phishing and other threats. They’ll offer AES 256 encryption for documents, multi-factor authentication, on-the in-the-fly encryption and automatic purge of lost device, finely-grained permissions audit trail and strict password guidelines.